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Publicerad: 2019-02-19 11:40 | Uppdaterad: 2019-05-13 14:49

Three questions to Linus Askenfelt, archivist at LIME and PHS

Linus Askenfelt står och bläddrar i en bunt med papper i ett rum med arkivskåp.

Hi Linus Askenfelt, archivist with the common administration at the Department of Learning, Informatics, Management and Ethics and the Department of Public Health Sciences. Tell us, what does an archivist do?

"As an archivist you usually have more than one string to your bow. However, the general aim of the profession is to preserve and make the official records held at Karolinska Institutet available, while maintaining a high level of legal certainty. Thus, anything from making sure that the staff submits documents for registration, to preventing fire and moisture damage in our archive premises."

What does an archivist’s workday look like?

"Usually, it starts with checking whether there is anything that needs to be registered or if there are any documents requests waiting. In addition, I make sure that official documents are stored in the department’s archive and make them searchable by updating the archival inventory.

Since I am also the contact person for GDPR questions at the department, I devote a lot of time to supporting employees in GDPR-related matters."

What do you do when you are not at work?

"I play music in a band with colleagues from Campus Solna. We do not necessarily stick to a specific genre, we play whatever we feel like at that moment."

Five useful tips from the archivist

  • Avoid paperclips, pins and post-it's since these substantially shortens the documents life span.
  • Always print your documents single-sided. Although double-sided printing is beneficial from an environmental point of view, it does more harm than good when it comes to the preservation of the document.
  • Use pens with age-resistant ink when signing documents. If you are unsure if your the ink in your pen is age-resistent, you can check the cartridge (it should read "SP Certifierad SVENSKT ARKIV").
  • If you hesitate, always ask. As employees working at a Swedish Agency, we must know the rules and procedures applying to the organisation, but it is impossible know it all. You are always welcome to ask for help and guidance!

Contact

Arkivarie

Linus Askenfelt

Telefon: 08-524 833 49
Enhet: Institutionen för folkhälsovetenskap (PHS), K9
E-post: linus.askenfelt@ki.se
Jag är arkivarie på institutionen för folkhälsovetenskap (PHS) och institutionen för lärande, informatik, management och etik (LIME). Kontakta mig på sekretariat@phs.ki.se